If you've got a great team of volunteers from the previous year, you can invite them back BEFORE we open remaining places to the general public.

So how do you do that? We've created a special form that can be emailed in bulk to your team of volunteers. This form will lock them into working in your area again (by not giving them the option to select a different area), and also lets them know that you're inviting them back because they were good last year!

NOTE: With one or two exceptions, all previous volunteers are valuable to us as they have festival experience, and we also give them the opportunity to apply before new people who haven't volunteered before - or at least not in the last 3 years and who therefore are no longer on our mailing list.

So…even if you don't invite a specific person from last year back in this process, be aware that they can still apply to work in your area. Of course you don't have to accept them, but think carefully about whether you want to work with volunteers who are aware that you didn't invite them back, alongside others that you did invite.

Simply head to the main Volunteers page where the list of ALL are shown. Using the filter boxes to either

• select your team from the Type box and hit GO, OR
• select your team from Team box (for example; “Festival Shop 19” should list all those who volunteered in that area in 2019) and hit GO¹⁾

Select ALL - there's a button on the top left of the volunteers list - or select the individual check-boxes next to only the people you really want to have back. Use the Select a Function drop down menu and scroll to 'Send volunteer form - Invited Back to area Form'. Click and you'll be prompted by a pop up window to confirm you wish to perform this function. If all correct, hit the OK button or CANCEL to make changes.

Once that's done, use the select ALL or again select only those you have invited back and using the Select a Function drop down again, select Add Volunteer Types Teams. From the drop down menu, scroll right down to the Teams list and click on Invited Back.

If you prefer to do this one-by-one, you can do that too! Navigate to the volunteers module, and use the search box at the top left of the listing to find your volunteer.

Once you've clicked into their profile, you'll see a list of forms down the right hand side. Click 'Email' on the Invited Back to Area form. A pop-up will appear where you can add a personal message if you wish. Then send the form!

We will upload an example email so you can see what the volunteers will see.

If you would like to see what the form looks like for any volunteer, click into their profile. You will see a list of forms on the right hand side, and a green “View Form” button beneath each one. If you click that, you will see the pre-filled form for that volunteer. Make sure you don't edit or save any information, it will email the volunteer if you do that!