Every year, the most important people at the festival are the artists. The numbers fluctuate, but we generally end up with about 600 individuals working in around 125 acts. Most artists are programmed multiple times throughout the festival, sometimes by multiple programming staff.

We use Marcato as a hub for every single bit of information about our artists. Program booklet, website and marketing assets are all pulled from the database. Their tickets (and any extra purchases) are tied to their artist profiles. Their financial information and contracts run through the system. We use Marcato to create schedules for the stages which populate individual itineraries for the artists, and all of their tech data is tied to this too. Their cottage bed allocations and any travel plans are also stored in the system. There's SO MUCH data tied to artists in Marcato. It can get really complicated, but hopefully we can give you a good introduction!

Various pages and how-tos have been created. These are below. They have been added piecemeal. We will structure the navigation better when we can!

• How To Use Approval Statuses
• An Overview of Artist EOIs
• Setting Artists to Active or Inactive
• How To Create A New Artist
• Bulk-tagging Artists
• Artist Guest Index - new feature just launched for Marcato!
• performer_extra_tickets
• Artist Fees – Maisie write this one up for Paige!!
• How to send out forms (aka hassling 101)

Every year the timeline begins when we open artist applications (also called EOIs)¹⁾ We usually start working on this in June or July. First, we decide on what questions we'd like answered in our EOIs so we can make informed decisions about programming. Artist applications/EOIs are then on our website for about 8 weeks. It is possible for programmers to start the programming process as soon as the applications start rolling in.

It is both possible and encouraged to curate your program! An artist does not need to fill in an EOI in order for you to program them. There's just a bit of admin required to add them to the database (see the details below).

Please see information on the Artist Info Forms we use to gather the integral data we need to present the artist at the festival. We send this to artists when they are accepted.

You can set declined or to-be-declined artists as “Inactive”. More info here.

There are multiple ways to add curated artists to the database. Almost too many!

Use the add artist button in the top left corner of the main artist database. –add content blah blah

See prices of Performer Extra Tickets for 2020.

XML Feeds for Artists

… more to write here

Would be great to have an actual timeline created with dates! (use table feature)

From the Marcato Helpdesk

What's the difference between a “Performance” and a “Show”? http://marcato.freshdesk.com/support/solutions/articles/11000048588-differences-between-a-show-and-performance